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7-10. General Policy Academic appointees are required to be in service to the University during prescribed periods of the academic year. All absences during the periods when the academic appointee is required to be on duty fall into one of the following categories:
References - University Policy
7-11. Vacation and Sick Leave A. VACATIONAcademic appointees serving on an academic year (nine-month) basis do not accrue vacation time. Those appointed on a fiscal year (eleven-month) basis accrue vacation time at the rate of two days per month of full-time service, up to a maximum of 48 days. Vacation credit accrued but unused during a sabbatical leave is lost. An appointee who resigns University service or changes to an academic position which is not eligible to accrue vacation shall be paid in lieu of the unused vacation time accrued. Vacation use must be approved by the department chair. Academic units are required to maintain records of the accrual and use of vacation time by each of the fiscal year appointees in the unit. B. SICK LEAVEOnly certain groups of academic appointees accrue sick leave credit, but leave with pay for reason of illness may be approved for appointees who do not accrue sick leave. Those who are eligible to accrue sick leave accumulate one day per month for full-time service. Academic units are required to maintain records of the accrual and use of sick leave for unit academic appointees in the eligible groups. Academic appointees who do not accrue sick leave are required to obtain approval for leave with pay for reason of illness for seven working days or less from their department head. The appointee should fill out the Leave of Absence (Form UCI-AP 76) and submit it to the department head for approval and retention. If the absence exceeds seven working days, approval must be obtained from the Chancellor. In this case, the department fills out the Leave of Absence form and forwards it to Academic Personnel via the dean. This form is also used if the leave is for an extended period of time without salary. References - University Policy
APM 710, Leaves of Absence/Sick Leave (including Childbearing Leave)
B. PROCEDURES
References - University Policy Appendix I
*NOTE: Periods less than one full year may not affect the tenure/promotion review date. 7-13. Sabbatical Leaves A. GENERAL POLICYA sabbatical leave is a privilege accorded to qualified academic appointees to enable them to engage in intensive programs of research and/or study and thus enhance their subsequent service to the University by increasing their effectiveness as teachers and scholars. An individual on regular sabbatical leave is expected to devote full time to research, writing, or equivalent activity. B. TYPES OF SABBATICAL LEAVE
2. Sabbatical leave in residence may be awarded to an academic appointee who is eligible for regular sabbatical and who, in addition to a program of research and/or study at one of the University campuses, will teach at the University one class which meets regularly at least three hours each week during the sabbatical period; or will perform an equivalent amount of instructional service in a course or in a clinical setting. (Directed study, such as 199's or 299's, or other similar courses are not considered to be equivalent to such a regularly scheduled course, unless they would be so normally under the department's regular teaching workload policy.) An individual on sabbatical leave in residence shall be freed from all other teaching obligations and from all committee and administrative work. C. ACCRUAL OF CREDIT TO APPLY FOR SABBATICAL
2. Fiscal Year Appointees - Credit to apply for sabbatical is earned by eleven-month appointees at the rate of one credit for each full quarter of half-time or more service in eligible titles for a maximum of four credits a year. 3. Academic administrators who are paid on an 11-month basis, including those paid on a 9/11 split salary with a summer differential, accrue credit to apply for sabbatical on a fiscal year basis. (See APM Policies 740-11-c and 740-11-i(3).) When an administrator returns to his/her academic year appointment, he/she may keep any credits accrued beyond the academic year maximum (30), but within the 11-month maximum. 4. Academic appointees serving on 11-month appointments through the Education Abroad Program accrue credit to apply for sabbatical on a fiscal year basis. D. RESTRICTIONS
1. The maximum number of credits which may be accrued prior to any sabbatical leave is 30 quarter credits for an academic year appointee and 40 quarter credits for a fiscal year appointee. Accrued credits in excess of the amount required for the current sabbatical leave may be carried forward. The Chancellor may approve deferral beyond the above stated limits; however, such approval will be granted only under extremely unusual justifying circumstances. 2. Sabbatical leave may never exceed one full year, regardless of the credit accrued. 3. A sabbatical leave shall be granted only with the understanding that the recipient, immediately following the leave of absence, will return to University service for a period at least equal to the period of the leave. As an exception, the Chancellor may approve a leave without pay following sabbatical, which would delay the return. Failure to return to University service for the required period shall create an obligation on the part of the appointee to refund the amount of the salary received during the sabbatical leave. 4. A sabbatical will not normally be approved for a faculty member who has been recommended for nonreappointment. A sabbatical may not be given a faculty member who has been given notice of nonreappointment or termination of appointment. NOTE: Vacation accrued during sabbatical must be used during the sabbatical or it will be lost. E. COMPENSATIONSabbatical leave salary is based on the employee's regular salary at a percentage appropriate to the terms of the leave. If the sabbatical is less than full time, the recipient may receive additional salary from non-state funds, but in no case is it to exceed the full salary rate. Sabbatical leave shall not be used as a means of augmenting personal income; a recipient may not accept gainful employment during a sabbatical leave, including employment normally permitted, such as employment by University Extension. This restriction applies also to outside employment normally permitted, including consulting. This restriction does not apply to the following:
2. For a fiscal year appointee, the vacation period accrued during the sabbatical (but such work may not be for the University). 3. A fellowship or personal grant awarded to an individual which is not compensation for services. 4. Acceptance of nominal honoraria. F. APPLICATIONApplication for sabbatical is made on the Sabbatical Leave form (UCI-AP-75) and should be accompanied by a statement providing detailed information regarding the history of the project and the significance of the project as a contribution to knowledge or as a contribution to the applicant's increased effectiveness as a teacher and a scholar. G. REPORT OF RESULTSWithin 90 calendar days following return from leave, the recipient of a sabbatical leave is to submit to the dean a concise report of the results of the leave which includes an account of activities during the leave, a statement of progress made on the project, and a statement of future plans for the project, especially plans for completion and publication of the results. H. APPROVAL AUTHORITYIn October 1985, responsibility was redelegated to most deans for review and approval of sabbatical leaves which conform to University and campus policy. In those units which are organized without formal departments, or where the dean is acting as department chair, sabbaticals continue to require review and approval by Academic Affairs. All exceptions to sabbatical policy require approval by Academic Affairs. Sabbaticals for deans require approval by Academic Affairs. While it is appropriate for the dean to suggest a replacement, usually one of the associate deans, it is the Chancellor and the Executive Vice Chancellor and Provost who select the acting dean, and where necessary, recommend his or her appointment to the President. With the redelegation, dean's offices were assigned responsibility for the following:
2. Monitoring online entry of the approved actions and forwarding to Academic Personnel for post audit. This must be done before the earliest pay date affected by the sabbatical. 3. In May, submitting an annual list of sabbaticals approved for the upcoming year to Academic Personnel. Sabbatical Credit Usage for Academic Year (9-month) Appointees (Maximum Accrual: 30 Quarter Credits
Sabbatical Credit Usage for Academic Year (11-month) Appointees (Maximum Accrual: 40 Quarter Credits)
7-14. Other Leaves A. LEAVE TO ATTEND A PROFESSIONAL MEETING (APM Policy 752)An appointee may be granted a leave with pay to attend a professional meeting or for University business. Department chairs may approve leaves of this type for seven calendar days or less. If the leave is for more than seven days or if the leave is without salary, approval of the Chancellor is required. The request should be submitted on a Leave of Absence form. NOTE: Leave of absence with pay may not be granted to fiscal-year appointees for more than 30 days a year for the purpose of attending international conferences and related scholarly activities. NOTE: Thirty days is a maximum, not a norm, and appointees should not simply assume that any leave up to 30 days will be automatically approved. Time required beyond 30 days for this purpose by fiscal-year appointees will be charged against accrued vacation or granted only as leave without pay. Departments are responsible for monitoring conformance with this stipulation. B. OTHER LEAVE WITH PAY (APM Policy 758)The Chancellor may approve leaves of absence with full pay for 12 months or less if there is good cause. Leaves of absence with pay for more than 12 months, other than leave for reason of illness, require approval of the President. All such leaves should be requested in advance on the Leave of Absence form, accompanied by a memo that explains the justification for the leave. C. OTHER LEAVE WITHOUT PAY (APM Policy 759)The Chancellor may approve leaves of absence without pay for 12 months or less if there is good cause. In exceptional cases, leave without pay for more than 12 months may be granted to an academic appointee. All such leaves should be requested in advance on the Leave of Absence form, accompanied by a letter of justification. A. GENERAL POLICYIt is the policy of the University that jury service is a public responsibility which University personnel should meet. There is only one encompassing excuse from jury duty, which is:
B. PROCEDURES
2. Seeking Excuse from Jury DutyThere are cases when absence from University duties would work a great hardship on the University. It is the employee's responsibility to seek excuse from service, and the University can do no more than assist in those cases. The employee may request from the department chair a letter describing the nature of the hardship and requesting excuse. The University cannot guarantee that a request will be accepted, and it is likely any excuse granted will take the form of a postponement until arrangements can be made to avoid the hardship. |
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