GENERAL INFORMATION

1-10.	Introduction
1-11.	Academic Personnel Records
1-12.	Academic Personnel Review Process
1-14.	Departmental Voting Procedures
1-15.	Outside Professional Activities Report
1-20.	List of Senate and Non-Senate Academic Titles

RECRUITMENT

APP 1-15, Outside Professional Activities Report Explains the University's position on the outside professional activities of faculty and sets out reporting requirements.

Highlights: Procedures for reporting Maintaining records Policy Reference

GENERAL INFORMATION

1-15. Outside Professional Activities Report

Revisions: Revisions have been made to this policy, effective 7/01/02. Please see the following references Announcement of APM-025 Revision Annual Reporting of Outside Activities APM-025

A. BACKGROUND

Faculty members are expected to contribute to their professions and to the community. The policy on Outside Professional Activities of Faculty Members (APM Policy 025, issued April 13, 1979 by President Saxon) requires faculty members to file an annual report to their department chairs or unit heads on those of their outside professional activities which are related to their academic specialties. In turn, chairs or unit heads are to consider these reported activities as a part of their annual review of faculty members for possible recommendations for advancement. Such reporting, therefore, is an integral part of the University's advancement and review process.

B. PROCEDURES

All members of the Academic Senate, regardless of pay status, and supervisors of Physical Education are required to report annually. Reports should be submitted to the department chair or unit head. NOTE: Administrators who hold Academic Senate titles, regardless of percent of time, must also report.

It is necessary that faculty report all professional activities (compensated or not) which are related to their academic specialty and which involve agencies other than the University, or programs not administered through the University. It is not necessary, however, to attempt to show time and effort spent on the activity (which will be collected, independently, if necessary), nor is it necessary to indicate whether or not the activities were compensated. Samples of activities to be reported:

1. Presenting invited lectures or papers at meetings.

2. Acting as a reviewer or editor for journals, book manuscripts, or conference proceedings.

3. Serving as a committee member or an officer of a professional or scholarly society, or providing professional services to such societies.

4. Providing professional, managerial, or technical services to clients, private corporations, non-profit organizations, or local, state, federal, foreign, or international governmental agencies.

5. Serving on a review board for funding agencies, such as NSF or NIH.

6. Serving on a committee, panel, or commission established by a local, state, federal, foreign, or international governmental agency.

7. Testifying as an expert in administrative, legislative, or judicial hearings.

8. Practicing a profession on a part-time basis.

9. Participating in or accepting a commission for a musical, dramatic, dance, or other artistic performance or event not sponsored by the University.

Reports should be filed on Form UCI-AP-3, Annual Report of Outside Professional Activities.

C. REPORTING PERIODS

Reports are for academic year periods (July 1 to June 30 of each year), and faculty members should submit their reports to the department chair or unit head by September 30 each year. Department chairs are to take appropriate steps to assure that the designated faculty members complete and submit the report form annually.

1. Academic year (9-month) faculty must report all activities during the appointment period. In addition they may also report outside professional activities undertaken during the summer period. However, outside professional activities shall be reported when a 9-month appointee is on 100 percent summer salary.

2. Fiscal year (11-month) faculty must report all activities during the period of academic service. If they wish, they may report outside professional activities undertaken during vacation periods. Outside professional activities must be reported when an 11-month appointee is on 100 percent research funds during a vacation period.

3. Faculty whose appointments do not extend for a full appointment period must report outside professional activities during the period of their appointment. They may, if they wish, include information that they feel is pertinent regarding activities undertaken at other times during the year.

D. RECORDS

The reports will be kept on file in department offices and should be consulted when academic personnel actions are considered. For this reason, copies of the report for applicable years should be included in each faculty member's file for the personnel review.

Under University policy, the annual reports are considered to be non-confidential in nature, and are subject to public inspection.

As part of the implementation of this University policy, the Office of the President regularly requests summaries of campus reports on outside professional activities to ensure that the reporting continues on a regular basis and is specific in content.

References - University Policy

• APM 025, Conflict of Commitment and Outside Activities of Faculty Members