Documentation Matrix - I

Covers the following series:

Professor Series
Acting Assistant Professor
Assistant Professor
Associate Professor
Professor
In Residence Series
Assistant Professor In Residence
Associate Professor In Residence
Professor In Residence
Adjunct Series
Assistant Adjunct Professor
Associate Adjunct Professor
Adjunct Professor

APPOINTMENT

REVIEW ACTION

INITIAL
APPOINTMENT

CHANGE OF
SERIES

SHORT
FORM

MERIT -
NORMAL,
ACCELERATED

MID-CAREER
APPRAISAL

POSTPONEMENT
OF TENURE
REVIEW

PROMOTION

ABOVE
SCALE


With Merit
OR
Promotion

Merit
No Action (1st)
Dean's Delegated


No Action
(2nd, etc) Reappointment
5th Year Review

With Merit
OR
Reappointment

Must Be Accompanied
With Merit
OR
Reappointment

Advancement to
Professor, Step VI
Non-Reappointment

Advancement To Above Scale

Above Scale Merit

Checklist

AP-30

AP-31/31A*

AP-33/AP-33DD

AP-35

AP-37

AP-34

AP-32

Search Activities Statement -
Recruitment Data

AP-80c

AP-80c**

       

Certification Statement

N/A

AP-50

AP-50

AP-50

AP-50

AP-50

AP-50

AP Summary

AP-20

AP-22

AP-24

AP-22

AP-22

AP-22

AP-22

Supplemental Form

Dean's Letter (or
Acknowledgment of Review)

Yes

Yes

Optional

Yes

Yes

Yes

Yes

Yes

Chair's Letter (or
Acknowledgment of Review)

Optional

Optional

Optional

Optional

Optional

Optional

Optional

Optional

Department Letter or Designated Committee - Including Vote

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Access to Confidential Material
in Review File

N/A

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Identification of
External Referees

AP-11

AP-11


AP-11,
If using Letters

 

AP-11

AP-11,
If using Letters

Letters of Evaluation

Yes

Yes


Optional

 

Yes

Normally

Statistical Teaching Summaries

If Available

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Sample Letter(s) of Solicitation

Yes

Yes

If Letters Used

Yes

If Letters Used

Biography

Yes
AP-9

Yes
AP-9

Yes
AP-9

Yes
AP-9

Yes
AP-9

Yes
AP-9

Yes
AP-9

Yes
AP-9

Curriculum Vitae

Normally

Normally

Normally

Normally

Normally

Normally

Normally

Normally

Addendum to the Biography



AP-10

AP-10

AP-10

AP-10

AP-10

AP-10

Individual
Teaching Evaluations

If Available

Yes

If Requested by Dean

Yes

Yes

Yes

Yes

Yes

Publications OR
Creative Activity

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes


* Adjunct Series Only
**Not applicable if Change of Series is from Senate Title to Adjunct Series

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UCI Office of Academic Personnel
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Revised: 11/14/06
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