Documentation Matrix VI

Documentation Matrix VI

Covers the following series:
Academic Administrator	Academic Coordinator

	APPOINTMENT		REVIEW ACTIONS
	INITIAL APPOINTMENT	CHANGE OF SERIES	Merit Reappointment Performance Review*	Promotion Merit-Acceleration
CHECKLIST	AP-30E	AP-31E	AP-35E	AP-34E
Search Activities Statement - Recruitment Data	AP-80	AP-80
Certification Statement	Not Applicable	AP-50	AP-50	AP-50
AP Summary	AP-20	AP-22	AP-22	AP-22
Supplemental Form	AP-137A*	AP-137A*	AP-137A*	AP-137A*
Dean's Letter (or Acknowledgment of Review)	Yes	Yes	Yes	Yes
Chair's Letter (or Acknowledgment of Review)	Optional	Optional	Optional	Optional
Department Letter - or Designated Committee Including Vote	Yes	Yes	Yes	Yes
Access to Confidential Material in Review File	Not Applicable	Yes	Yes	Yes
Identification of External Referees	AP-11, If Letters	AP-11, If Letters	AP-11, If Letters	AP-11, If Letters
Letters of Evaluation	Optional	Optional	Optional	Optional
Statistical Teaching Summaries	If Applicable	If Applicable	If Applicable	If Applicable
Sample Letter(s) of Solicitation	If Letters	If Letters	If Letters	If Letters
Position Profile	Yes	Yes	Yes	Yes
Biography	Yes	Yes	Yes	Yes
Curriculum Vitae	Normally	Normally	Normally	Normally
Individual Teaching Evaluations	If Applicable	If Applicable		If Applicable
Publications OR Creative Activity	Yes	Yes	Yes	Yes

*Academic Coordinator = Must be reviewed every three (3) years.

*Academic Administrator - Must be reviewed every four (4) years.

Please send comments to Sue Drost
UCI Office of Academic Personnel
http://www.ap.uci.edu