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1.
Definition
An
endowed chair is a distinction awarded by the University to
a scholar or teacher in recognition of past and potential original
contributions to the individual's academic discipline. In addition
to the academic honor given to the individual, an endowed chair
or professorship provides funding for support of his or her
teaching, research, and service responsibilities, and is supported
by payout from an endowment fund or annual allocation. Payout
may also be used to support the base salary of the endowed chair
or professorship, unless expressly prohibited by the donor or
gift agreement.
An
administrative endowed chair is intended to provide funds for
a department, school, or research unit, and may be held simultaneously
by the current administrative dean, chair or director of an
academic or research unit.
2.
Proposal
Establishment
and naming of an endowed chair is generally proposed by a unit
as the result of a gift or pledge from donor(s). An informal
proposal is drafted by a school or research unit, and forwarded
by the dean to the Executive Vice Chancellor and Provost for approval. This
proposal should include such details as: the purpose or relevance
of the chair to the campus, whether the chair will be filled
by an existing FTE or will be recruited, the faculty recommendations
from within the unit, and any required additional resources.
Upon approval to proceed, a final draft of the agreement is
prepared by University Advancement and forwarded for signatures
in the following order: Executive Vice Chancellor and Provost, dean or director,
University Advancement, Chancellor, and donor. Further campus
review will follow (see Paragraph 10).
3.
Authority
Upon
recommendation of the Chancellor, the proposal is subject to
approval by the Office of the President, and no commitment for
establishing and naming a chair shall be made to a prospective
donor prior to Presidential approval.
4.
Minimum Corpus
The
current (7/1/08) UCI minimum required to establish an endowed chair in the School
of Medicine shall be no less than $2,000,000. The minimum in
all other schools shall be no less than $1,000,000. (The University
of California Office of the President (UCOP) has set $350,000
as the minimum amount necessary to establish an endowed chair,
further adding that "...higher minima may be established
by individual Chancellors" (APM-191).") Additional UCI recommended minima (6/7/05) may be found at: http://www.policies.uci.edu/adm/pols/680-10a.pdf
Prior
to any commitment on the part of the University, the campus
must have available and must commit, if necessary, the general
fund faculty provision and salary for the holder of the chair.
5.
Establishment of the Corpus
a.
An endowed chair will be established only upon acceptance
by the Chancellor of (a) cash or a binding pledge that immediately
or within a reasonable period of time will create a corpus
in an amount sufficient to provide income adequate for meeting
the purposes of the chair, or (b) a legally binding commitment
to provide appropriate income at the end of each fiscal year
from an equivalent corpus held inviolate by a trustee.
b.
If a chair is to be funded through a campaign, the recommendation
for approval of the chair shall be presented to the President.
Approval of an endowed chair, when a campaign is involved,
will be contingent upon the receipt of a specified amount
by the specified closing date of the campaign, with a provision
for optional use of the funds raised should they fall short
of the required minimum, or with a commitment from the Chancellor
to make up any deficiency from unrestricted funds available
to the campus.
c.
Unless a legally binding commitment has been made by the donor
to provide income from a corpus held inviolate by a trustee,
the corpus will be held as an endowment either by The Regents
or the UCI Foundation.
d.
The endowed chair and the income from its endowment will be
used for the designated area of study for as long as that
area is a part of UCI's academic program. The terms of acceptance
of a gift will state that should the designated area of study
no longer be a part of UCI's academic program, the income
from the endowment will be used to support a chair in an area
related as closely as possible to the original.
6.
Use of the Endowment Income
Income
from an endowed chair is to be made available to the faculty
member appointed to the chair in support of teaching and research,
in accordance with University regulations and according to a
budget recommended annually by the chair holder to the department
chair and approved by the appropriate dean and/or vice chancellor
in the normal budgetary process.
The
budget in any given year will not exceed the amount available
from the existing endowment.
Base salary during
the academic year and the budgeted position for the faculty
member appointed to the chair shall be provided by general funds
available to the campus.
7.
Addition of Endowment Income
The
President, following consultation with the General Counsel,
may approve the addition of unexpended income to the principal
for any endowed chair when the President finds the circumstances
warrant such action and when written approval from the donor
has been obtained.
If
desired, a chair may be named in honor of the donor or an honoree
proposed by the donor, subject to approval of the President.
The area of study
must be in accord with the mission of the University of California
and the academic plan of the campus.
10.
Campus Review
After
University Advancement obtains signatures on the final agreement,
a formal proposal is prepared and forwarded to Academic Personnel
to begin the campus review process. The proposal is forwarded
to the Academic Senate for review by the appropriate senate
committees. If a college of medicine department is involved,
the proposal is also sent to COM for review by its appropriate
committees.
Assuming
a positive recommendation and no further changes from these
levels of review, the Associate Executive Vice Chancellor and Provost -
Academic Personnel notifies University Advancement of the recommendation(s),
requesting that University Advancement obtain approval from
Office of the President to create the endowed chair. Once approval
is obtained from UCOP, recruitment of a candidate for the Chair
may begin.
B.
Recruitment and Appointment of Endowed Chairs
Appointments
to endowed chairs shall be made in accordance with regularly established
University procedures for faculty appointments, unless the chair
is an administrative endowed chair, designated to the unit's administrative
officer (i.e., Chair, or Director).
An
endowed chair may be filled by one individual for an indefinite
period (i.e., the duration of the individual's tenure), or successively
by a series of individuals appointed for prescribed periods, unless
otherwise provided in the terms of the gift.
The Chancellor
has final approval authority for appointment to an endowed chair.
A
search committee will be appointed by the Executive Vice Chancellor and Provost
from a slate of candidates nominated respectively by both the
unit and the Council on Academic Personnel. In
carrying out the search for candidates, attention shall be paid
to the campus affirmative action goals and policies. The search
committee will forward its report and recommendation to the
Executive Vice Chancellor and Provost.
3.
Appointment Procedures
a.
If the nominee is already a member of the UCI regular ranks
faculty, the Executive Vice Chancellor and Provost will solicit
a recommendation from the UCI Distinctions Committee on the
suitability of the nominee to hold the position of endowed
chair. The UCI Distinctions Committee will then forward their
recommendation to the Executive Vice Chancellor and Provost
for review and decision.
If
the Endowed Chair is intended to be an administrative chair, the Executive Vice Chancellor and Provost will designate
the unit's chair or director as the final nominee.
b.
If the nominee does not already hold a regular ranks appointment,
the Executive Vice Chancellor and Provost will contact the
dean of the appropriate unit to initiate recruitment and assemble
an appointment file for the candidate. The appointment will
then follow all normal review procedures before decision by
the Executive Vice Chancellor and Provost. The UCI Distinctions
Committee will be asked to comment separately in the review
on the level of the appointment and on the suitability of
the nominee to hold the position of endowed chair.
Appropriate
modification of these appointment procedures may be necessary
for endowed chairs with unusual terms or conditions (such
as rotating visiting chairs, in particular). Normally, such
procedures will be outlined in the proposal for such endowed
chairs. Unless clairfied otherwise in the gift agreement,
the Chair may be held for five-year renewable terms, upon
recommendation of the Dean.
C.
Use of Endowment Income During any Period in Which There is Not
a Permanent Appointee to a Chair
During
any period in which a chair is not permanently occupied, the Chancellor
may authorize the appropriate dean, after consultation with the
relevant department, to use the endowment's income in support
of research and teaching in the designated area of study.
D.
Annual Budgeting and Reporting
An
annual budget for the expenditure of the income from this endowment
should be presented to the Dean of the School or program for review
and approval in advance of each fiscal year. The income from the
endowment is unencumbered, except that it must be used in accordance
with University policy, in support of teaching and research within
the program, or as otherwise stated in the gift agreement.
Each
chair holder shall annually submit to the department chair or
dean a brief narrative describing his or her academic activities
and the use of endowment funds which contributed to them. A copy
will be forwarded by that office to the Vice Chancellor-University
Advancement. These narratives should be retained by the chair
or dean for use in preparing special reports on endowed chairs
that may be required at a later date.
Additional
Distinguished Titles
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